Policies and Procedures

The following information on credit, curriculum, and graduation applies to School of Theology students.

Absence for Religious Reasons

According to Chapter 151C of the General Laws, Commonwealth of Massachusetts, any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his or her religious beliefs, to attend classes or to participate in any examination, study, or work requirements on a particular day, shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work requirement that may have been missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said students such opportunity. No adverse or prejudicial effects shall result to students because of their availing themselves of the provisions of this section.

Academic Progress

Students are required to maintain Satisfactory Academic Progress each semester of their study at Boston University School of Theology. To comply with this requirement, MDiv, MTS, and MSM students must maintain a semester and cumulative grade point average of 2.7, receive no grade lower than C–, and carry no Incompletes into the next semester. STM, DMin, and ThD students must maintain a semester and cumulative grade point average of 3.0, receive no grade lower than B–, and carry no Incompletes into the next semester. Students whose GPA falls below these minimums, who receive a grade below the minimum allowed, or who fail to remove an Incomplete by the published deadline are subject to review by the appropriate committee of the School.

Academic Review

Students who fail to make Satisfactory Academic Progress in any semester are subject to examination by the appropriate student review committee of the School. MDiv, MTS, and MSM students are reviewed by the Student Review Committee; DMin students, by the Doctor of Ministry Committee; and STM and ThD students, by the Advanced Studies Committee. The results of the review may be probation, course load reduction, or termination from the degree program and School.

In the case of the Master of Divinity degree student, the School has additional expectations in the area of character and personal fitness for the ministry—what the United Methodist Church refers to as gifts and graces—that are also significant factors in the review of students status and progress.

The Advanced Studies Committee undertakes a formal review of any STM or ThD students academic status when (a) the student receives a grade lower than B– or (b) when any faculty member, in writing, requests a review. Two grades lower than B– lead to termination from the degree program, except by approval of the faculty. Failure to complete the program requirements in the manner and time outlined by the Doctor of Theology Handbook is also cause for review by the Advanced Studies Committee.

The Doctor of Ministry Committee undertakes a formal review of any DMin candidates standing when: (a) the candidate receives a grade lower than B– in any course or (b) when a faculty member makes a written request for a review. Two grades lower than B– lead to termination of the students degree program, except by petition to the faculty of the Boston University School of Theology and a subsequent decision to continue the student.

Probation

Failure to make Satisfactory Academic Progress as defined in the Academic Progress section may lead to academic probation during the next semester of enrollment, as well as the loss of University and federal financial aid. Students have one semester to comply with academic status requirements.

Suspension or Dismissal

Boston University, through its various faculties and appropriate committees, reserves the right to suspend or dismiss any student for failure to maintain a satisfactory academic record, acceptable personal behavior, or satisfactory standards of health.

Copies of Boston University's Code of Student Responsibilities are available from the Dean of Students, East Tower, George Sherman Union, 775 Commonwealth Avenue, Boston, MA 02215.

Address Change

Students must notify the University of any local or home address changes. To do this, eligible students may update this information on the Student Link or complete a Personal Data Change form, available from the students school or college, the University Information Center, or the University Registrar. Changes in residence hall addresses are the responsibility of the Housing office. If the student withdraws from University housing but remains enrolled at the University, the student must update his or her local address.

Advising

All students in degree programs in the School of Theology are required to consult with a faculty advisor. Students in the Master of Divinity and Master of Theological Studies degree program are assigned one faculty advisor by the Assistant Dean for Student Affairs. The director of the Master of Sacred Music program advises students for the Master of Sacred Music degree. MSM students will also have an advisor in the College of Fine Arts School of Music. Students in these programs must change faculty advisors through the Assistant Dean for Student Affairs Office.

Master of Divinity students are advised in the first year by the faculty participating in the Pastoral and Spiritual Formation Program. They are encouraged to change advisors during the second year.

Students in the Master of Sacred Theology, Doctor of Ministry, and Doctor of Theology programs are assigned faculty advisors in conjunction with their admission to the School of Theology. A change of advisor for students in these degree programs can be accomplished through petition to the Advanced Studies Committee or the Doctor of Ministry Committee. Advisor changes that require academic discipline modification require a readmission to the new area of study.

Boston Theological Institute (BTI)

Students making Satisfactory Academic Progress each semester are eligible to cross-register in the Schools of the BTI. In any single semester of registration, total BTI registration may not exceed 50 percent of the total course load. Degree program requirements limit the number of BTI courses that may accumulate for use in the program.

There are four certificates currently authorized for students. Full details are set out in the BTI Catalogue. Certificates are normally given at the time of the graduation ceremonies in a given year the the respective institutions.

I. International Mission and Ecumenism

II. Youth and Young Adult Ministry Studies

III. Religion and Science (4 tracks):

• Track 1: Religion and Natural Sciences
• Track 2: Religion and Bioethics
• Track 3: Religion and Ecology
• Track 4: Religion and Artificial Intelligence

IV. Religion and Conflict Transformation

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Course Registration

All degree students must register every semester for the duration of their program, unless they obtain an approved leave of absence. An officially registered student is one who has submitted course selections by WebReg on the Student Link, obtained the necessary approvals, and settled all charges with Student Accounting Services. Failure to register each semester will result in withdrawal from the degree program.

To be eligible to register for coursework at Boston University School of Theology, students must be admitted to a degree program or approved for special student status. All students must seek permission to register from their advisor and the School of Theology Registrar. Permission is secured by submitting the Advising/Permission to Register Form to the Office of Registration and Financial Aid. The School of Theology Registrar will determine who is eligible to register within the guidelines of admissions requirements, academic progress, and curricular requirements. Students who lack proper documentation may not be permitted to register until the documentation is supplied.

Candidates for admission to degree programs may not register until they receive a formal statement of acceptance. Students accepted to the University register according to instructions provided by their school or college. If the registration occurs before the billing deadline, Student Accounting Services will mail an invoice (statement of charges). If the registration is not processed by the billing deadline, the student will not receive an invoice in the mail and will have to complete the payment process in person.

Continuing students register for courses in October or November for the spring semester and March or April for the fall semester. Eligible continuing students may access WebReg on the Student Link (a Web-based system) to register for courses for the semester. An invoice is prepared on the basis of the students status and class selections. Official registration is complete when Student Accounting Services receives full payment. A late settlement fee may be assessed to those students who do not complete official registration by University published deadlines.

The following guidelines must be followed to register properly for coursework each semester:

Semester Course Schedule The School of Theology Registrar will distribute the semester course schedule through the mail before the commencement of the Web Registration (WebReg) period, in October or November and March or April. Updated schedule information can be acquired in the Office of Registration and Financial Aid.

Advising/Permission to Register Form The School of Theology Registrar will distribute an Advising/Permission to Register Form to eligible students. Students indicate course selections on this form, discuss the selections with the faculty advisor, and submit the form to the Registrar. An access label will be affixed to the Advising/Permission to Register Form when the Registrar signs the form. The Access label will provide the six-digit access number required during the initial WebReg session.

Telephone Information System The Boston University WebReg system provides students with a convenient way to register for courses, make schedule adjustments, confirm schedules, receive a report of grades, pay tuition, and check on loan status.

All continuing School of Theology students are required to register for coursework using WebReg. Do not attempt to register for courses at the Office of the University Registrar. WebReg may be used to add or drop courses until the day before the semester begins. Students not registered as of the first day of class submit a Boston University late registration form to the School of Theology Registrar, but late fees will be assessed at a rate published by Student Accounting Services.

Adjustments to Course Registration After the initial course selection has been made, adjustments can be made to the schedule using WebReg. Please note that deadlines for adjustments are strictly enforced.

Students should consult with their advisors before adding or dropping a course. No course may be added after the first two weeks of classes.

Each semester the University publishes a schedule of registration, settlement, and course adjustment dates. Students are responsible for adhering to these strict deadlines.

Auditing a Course Audit status cannot be changed after the fifth week of class. Faculty signatures are required on the Course Adjustment form. An audited course will be charged at the normal School of Theology tuition rate. No credit is awarded for an audited course; an audited course therefore does not accumulate as credit or requirements toward the completion of a degree program.

Pass/Fail Option Each MDiv, MSM, and MTS student may enroll in one free elective course during the program on a Pass/Fail basis, provided an official petition, complete with appropriate signatures, is filed with the Registrar within the first two weeks of the semester in which the course is taught. This option is understood to be in addition to any course offered only on a Pass/Fail basis. A grade of C or higher constitutes passing by School of Theology (but not necessarily University) standards; a grade of C– or lower constitutes failing by School of Theology (but not necessarily University) standards.

STM, ThD, and DMin students may not enroll for courses on a Pass/Fail basis, unless they are courses that, by faculty action, give only Pass/Fail grades.

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Cross-Registration in the Boston Theological Institute (BTI)

Without payment of additional tuition, full-time Master of Divinity, Master of Theological Studies, and Master of Sacred Music students in the School of Theology may register for up to one-half of their total courses for the semester in any Boston Theological Institute school.

Curricular requirements limit the number of courses taken in the BTI that accumulate for credit in the degree program. MDiv students in the traditional curriculum may take a maximum of four electives through the BTI. Two MDiv core electives may be taken through the BTI with the approval of the students advisor without petition. For more information regarding MDiv BTI courses please visit the MDiv program section of the bulletin. MDiv students in a specialized curriculum may take up to one-half of the courses in the specialization through the BTI. Candidates for the Master of Sacred Theology, Doctor of Ministry, or the Doctor of Theology degrees who wish to take courses in the Boston Theological Institute schools must be registered for at least two 4-credit courses, one of which must be in the School of Theology. Candidates for the MA and PhD degrees in the Division of Religious and Theological Studies in the Graduate School of Arts and Sciences are eligible to cross-register at BTI schools if they are registered for at least one semester course in the University.

The participating BTI schools publish a common bulletin of courses each academic year in August, but each school keeps a different academic calendar. Boston University students must register for BTI courses within the registration deadlines established by Boston University, not the host school. No BTI course can be added to the students registration after the end of the course adjustment period.

BTI cross-registration is completed once the student has submitted both a Boston University registration form to the Office of Registration and Financial Aid and a BTI cross-registration form to the School of Theology, with the required signatures from the home and host schools. BTI courses cannot be selected on WebReg.

Directed Study

Opportunities for directed study are available to all students (except DMin students) who have completed three semesters and have a cumulative grade point average of B (3.0). Directed-study courses must be selected by petition and registration after consultation with the professor. Any directed study must build upon or work with interests stimulated by a particular faculty member, taking into consideration that faculty members own interests and strengths. A student who wishes to apply for a directed study must first draw up a proposed plan of study (including a bibliography), showing the genesis of the study in a regular course as well as the particular issues or problems to be studied and the ways in which they will be investigated. Any directed study should include periodic meetings between the student and professor for progress reports, discussion and planning of the next stage of work. The final product should be at least a major paper. A masters-level student must spend the same amount of time on a directed study as on any course for the same number of credits. More than one student taking a directed study with a single professor may meet jointly with the professor (a group directed study), provided that the students are all at the same level of competence in the subject. A directed study undertaken in conjunction with educational travel must provide that 50 percent of the time required for the study is spent on non-travel activities—for example, reading and writing about the subject of the study. DMin students are normally not permitted to take a directed study course.

Requirements to Register

1) All Boston University students are required to register in the emergency communication system: Send Word Now.

The University has reached an agreement with a service called Send Word Now to provide universal notification of emergencies to the University community. This system will send an SMS text message and/or voice phone call to numbers indicated by students and employees. All students will be required to provide this emergency contact information. The easiest way to sign up is by logging into the Student Link.

In an emergency situation, the Boston University Police Department and Medical Center Security or other appropriate University representatives will make every effort to ensure that individuals on campus will be informed. This sytem will be used only in the event of an emergency (and for periodic tests of the system, perhaps once per year). It will not be used to provide any other messages. For more information about the Send Word Now system, please visit their website.

2) Masachusetts law requires students at institutions of higher education in the state to have adequate health insurance. Those persons affected by this law include full-time students and part-time students who participate in at least 75 percent of the full-time curriculum. The student health insurance plan offered through the University is a qualifying insurance program. Students who do not accept the school health insurance must certify in writing before each academic year that they are participating in a comparable health insurance program.

3) Students are required to submit to Student Health Services a Medical History and Physical Examination form, along with an immunization form that has been filled out and signed by a physician. The documents must be in place before your registration can occur. See the Resources and Services of Boston University section of this website for more details.

Registration in Other Boston University Schools

The School of Theology is one of 17 schools and colleges that comprise Boston University. Students are invited to register in courses at other Boston University schools and colleges, if that registration is permitted according to each school's policies. Up to one-half of the total semesters registration may be taken outside the School of Theology.

It should be noted that some University courses are appropriate for theological study, while others are not. Many of these courses are cross-listed each semester with the School of Theology. Students can register for courses that are not cross-listed by using the course number of the host school. One-half of the total semesters registration must be in school of Theology courses.

Normally, University courses are taken as free electives. Requests for core curricular substitutions are made only by an approved petition. Such credit is subject to School of Theology approval, and an approved petition is required before registration.

Course and Semester System

Boston University School of Theology operates on a semester basis. Two semesters and two summer sessions constitute the academic year.

Courses carry 0 to 4 credits; however, most courses (that is, full-semester courses) carry 4 credits. Full-time registration is at least 12 credits per semester. Part-time registration is 1 to 11 credits. For persons who are completing degree program requirements at full-time equivalency, full-time certification status based on part-time registration is permitted at the discretion of the School of Theology.

The payment of School of Theology tuition allows for semester registration of 12 to 18 credits. Students pay for each credit over 18. Students may attend in overload status (more than 18 credits) by permission of the Assistant Dean for Student Affairs.

All Boston Theological Institute courses are 4 credits, unless the student demonstrates via a petition to the registrar that the course is not a full course at the host school.

Curriculum

The Master of Divinity, Master of Theological Studies, and Master of Sacred Music degree programs require the completion of courses in three categories: core requirements, core electives, and free electives. Program requirements for each degree are found in the Degree Programs section of this website.

Students in the Master of Sacred Theology, Doctor of Ministry, and Doctor of Theology degree programs follow the research and coursework requirements found in the Degree Programs section of this website.

Substitutions for Curricular Requirements In some instances, it is possible for substitutions to be made to each degree programs curricular requirements. These substitutions must be approved by petition before registration in the desired coursework. The Associate Dean for Academic Affairs or the Registrar will determine which signatures are required for approval of the petition.

Examination Policy of the School of Theology

All examinations administered by faculty or teaching assistants are administered within specific examination guidelines established by the School of Theology. All examinations administered by faculty or their designates must be proctored. Students with documented learning disabilities may request that the Assistant Dean for Student Affairs supply alternatives to the standard examination procedures employed by the School. These alternatives may include time extensions, an alternative examination site, an oral examination, or others to be determined by the professor, the student, and the Assistant Dean for Student Affairs.

International students whose first language is not English may request a time extension directly from the professor. The time extension is limited and, if a site other than the classroom is required, the examination must be proctored.

ThD students must follow the examination guidelines of each discipline or area of study and the Doctor of Theology Handbook. All language and qualifying examinations must be proctored.

Failure to take examinations following the correct procedures will invalidate the examination results.

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Sexual Harassment Policy

Boston University is committed to the principle that no employee, student, or applicant for employment or admission should be subject to sexual harassment. The University strives to provide workplaces and learning environments that promote equal opportunity and are free from illegal discriminatory practices, including sexual harassment.

Sexual harassment is a violation of federal and state laws and University policy, as is retaliation against any individual who in good faith files a complaint of sexual harassment or cooperates in the investigation of such a complaint. Upon receipt of a complaint of sexual harassment or retaliation, Boston University will undertake a fair and thorough investigation, with due regard for the rights of all parties. Every reasonable effort will be made to protect the confidentiality of the parties during the investigation. After an investigation, any person who is found to have sexually harassed or retaliated against another will be subject to discipline, up to and including termination of employment and, if a student, expulsion from Boston University.

Definition of Sexual Harassment

Sexual harassment is defined as sexual advances, requests for sexual favors, and any other verbal or physical contact of a sexual nature, whether intentional or unintentional, where:

• an individual's submission to or rejection of the conduct is made, either explicitly or implicitly, a term or condition of employment or of status in a course, program or activity, or is used as a basis for an employment or academic decision; or,


• the conduct has the purpose or effect of unreasonably interfering with an individuals work performance, academic performance, or educational experience, or of creating an intimidating, hostile, humiliating or offensive working, educational or living environment.

Examples of Conduct Which May Constitute Sexual Harassment

It is not possible to list all circumstances that might constitute sexual harassment. In general, sexual harassment encompasses any sexually related conduct which causes others discomfort, embarrassment, or humiliation, and any harassing conduct, sexually related or otherwise, directed toward an individual because of that individuals sex. Such conduct is subject to this policy whenever it occurs in a context related to the employment or academic environments, or if it is imposed upon an individual by virtue of an employment or academic relationship.

A determination of whether conduct constitutes sexual harassment is dependent upon the totality of the circumstances, including the pervasiveness or severity of the conduct.

The Massachusetts Commission Against Discrimination lists the following as examples of conduct which may constitute sexual harassment:

• Unwelcome sexual advances—whether they involve physical touching or not;
• Sexual epithets, jokes, written or oral references to sexual conduct, gossip regarding ones sex life; comment on an individuals body; comment about an individuals sexual activity, deficiencies, or prowess;
• Displaying sexually suggestive objects, pictures or cartoons;
• Unwelcome leering, whistling, brushing against the body, sexual gestures, or suggestive or insulting comments;
• Inquiries into ones sexual experiences; and
• Discussion of ones sexual activities.

As a university, Boston University, its employees and students also must be aware of the need for freedom of inquiry and openness of discussion in its educational and research programs, and must strive to create and maintain an atmosphere of intellectual seriousness and mutual tolerance in which these essential features of academic life can thrive. No university can or should guarantee that every idea expressed in its classrooms or laboratories will be inoffensive to all; pursued seriously, education and scholarship necessarily entail raising questions about received opinions and conventional interpretations. Boston University does guarantee, however, that credible accusations of inappropriate sexual remarks or actions will be investigated promptly, thoroughly, and fairly.

If you have questions or concerns about sexual harassment, or if you wish to file a complaint of sexual harassment, you are strongly encouraged to contact immediately the appropriate office listed below:

Faculty, staff or applicants for employment: Contact the Equal Opportunity office, 25 Buick Street, 617-353-9286. Medical campus employees and applicants may also contact Medical Campus Human Resources office, 801 Massachusetts Avenue, Suite 400, 617-638-4610.

Students: Contact the Dean of Students, 775 Commonwealth Avenue, 617-353-4126, or the Equal Opportunity office, 25 Buick Street, 617-353-9286. Students living in campus residences may also contact their local hall or area office.

Applicants for admission: Contact the Equal Opportunity office, 25 Buick Street, 617-353-9286.

Employees covered by a collective bargaining agreement: Specific provisions of the agreement may provide additional options for addressing a sexual harassment complaint.

Some of the schools and colleges at Boston University have also established their own procedures for handling issues of sexual harassment. Faculty, students and staff who are members of academic units may contact the office of their dean to determine whether to use these complaint procedures.

Nothing in this policy is intended to limit the authority of Boston University to take appropriate disciplinary action against any individual who violates University rules or policies, whether or not the conduct constitutes sexual harassment under law or University policy.

In addition to the above, you may file a formal complaint with the government agencies listed below:

Massachusetts Commission Against Discrimination
One Ashburton Place, Room 601
Boston, Massachusetts 02108
617-994-6000

United States Equal Employment Opportunity Commission
John F. Kennedy Building
475 Government Center
Boston, Massachusetts 02203
800-669-4000

Office for Civil Rights
U.S. Department of Education
33 Arch Street, Suite 900
Boston, Massachusetts 02110
617-289-0111

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Administrative Policies Relating to Federal Guidelines

Veterans Information In cooperation with the Veterans Administration, the University participates in numerous veterans benefits programs, including educational assistance, rehabilitation, deferred payment, and tutorial programs.

Any student who is eligible for veterans benefits or would like more information about VA rules and veterans programs should contact the Boston University University Registrar, 881 Commonwealth Avenue, Boston, MA 02215; 617-353-3678.

Family Educational Rights and Privacy Act The Family Educational Rights and Privacy Act ensures confidentiality of student educational records and restricts disclosure to or access by third parties, except as authorized by law. Parents of dependent students, as defined in Section 152 of the Internal Revenue Code of 1954, are accorded full access by the University to their dependents educational records, with certain exceptions, and they may receive copies of their dependents grade reports each semester from the University Registrar's office. The University assumes that its undergraduate students are financially dependent unless a parent or the student informs the University Access Officer in the University Registrar's office that the student is financially independent. Students may provide this notification to the Access Officer via the Financially Independent Student form, a copy of which may be secured from the University Registrar.

Students have the right to inspect their educational records, with certain exceptions. If they believe these records are inaccurate, they may request an amendment and, if denied, have the right to a hearing and to place a letter of disagreement in their file if the outcome of that hearing is negative. Students are eligible under the Act to file a complaint with the U.S. Department of Education Family Policy and Regulations Office, Federal Office Building Number 6, Room 3021, 400 Maryland Ave., S.W., Washington, DC 20202, if they believe Boston University failed to comply with the requirements of the Act.

The Universitys policies and procedures for implementation of this Act are enumerated in the Notification of Student Rights Regarding Educational Records, copies of which are available to students at the University Registrar, 881 Commonwealth Avenue, Second Floor, Boston, MA 02215.

The University does not release personally identifiable information contained in student educational records except as authorized by law. Boston University has designated certain types of personally identifiable information as directory information. These include the students name; local or residence hall address, e-mail address; and primary phone number; college of registration; degree program and major and minor; dates of attendance; part- or full-time status; degrees, honors, and awards received; and hometown for press releases. Students may restrict release of this information if they wish, and this data will not be released by the University except as authorized by law.

The Student Activities office, (775 Commonwealth Avenue, Fourth Floor) and the Athletics Department (285 Babcock Street) may release or publish personally identifiable information on students who participate in officially recognized activities and sports. If students wish to restrict release and/or publication of this information, they should contact the Student Activities office and the Athletics Department directly.

Students are informed of their rights under this law by the University Registrar. The parents of incoming freshmen and transfer students each year are informed of their rights under this law, and how to exercise them, by the President.

Equal Opportunity Policy Boston University prohibits discrimination against any individual on the basis of race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, marital, parental, or veteran status. This policy extends to all rights, privileges, programs, and activities, including admissions, financial assistance, employment, housing, athletics, and educational programs. Boston University recognizes that nondiscrimination does not ensure that equal opportunity is a reality. The University therefore will continue to take affirmative action to promote equal opportunity for all students, applicants, and employees. Inquiries regarding the application of this policy should be addressed to the Associate Vice President for Human Resources, 25 Buick Street, Boston, MA 02215; 617-353-4477.

Disability Accommodation Boston University provides reasonable accommodations to eligible individuals with disabilities in conformance with Section 504 of the Rehabilitation Act of 1973 and with the Americans with Disabilities Act of 1990. Requests for disability accommodations must be made in a timely fashion to Disability Services, 19 Deerfield Street, Boston, MA 02215; 617-353-3658 (Voice/TTY). Students seeking accommodations must submit appropriate medical documentation and comply with the policies and procedures of Disability Services.

Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment

Boston University prohibits discrimination on the basis of race, color, creed, religion, ethnic origin, age, sex, disability, sexual orientation or other unlawful basis. The goal of the procedures outlined below is to ensure that non-discrimination is a reality at Boston University and that no person in the University community is subjected to such unlawful conduct. All members of the University community can assist in the furtherance of this goal by ensuring that complaints of discrimination are promptly directed to the departments or individuals who have been designated to receive them, in accordance with these procedures.

Any employee, student or applicant for employment or admission, who believes that he or she has been subjected to any form of unlawful discrimination may make a complaint. Unlawful discrimination includes sexual harassment as well as harassment based on an individuals membership in any other legally protected category. Boston University will conduct a fair and impartial investigation of all such complaints, with due regard for the rights of all parties. Retaliation against any individual who has made a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy. The purpose of these procedures is to ensure that all complaints of discrimination are thoroughly and fairly investigated by authorized University officials who have the necessary expertise.

Any complaint of discrimination should be referred to one of the schools, departments, or individuals who are responsible for receiving or investigating such complaints. Any employee who receives a complaint but who is not specifically designated to formally handle such a complaint is responsible for directing the complainant or otherwise referring the complaint to the appropriate individual. All complaints, either verbal or written, must be referred to the appropriate office, as set forth below.

An employee, student or applicant for employment or admission who believes that unlawful discrimination has occurred may initiate a complaint either by meeting with the appropriate individual in one of the offices listed below, or by submitting a written complaint to that individual or office. The information provided in the complaint should be as specific as possible regarding the circumstances that precipitated the complaint. The complaint should include the dates and places of the incidents at issue, the individuals involved, the names of any witnesses, any efforts to resolve the matter informally and their results, and any other pertinent information.

There are a variety of offices available to receive complaints from students, faculty, and staff who believe they have been subjected to unlawful discrimination.

Complaints by Students Students may initiate a complaint by speaking to the designated individual in the Deans Office of the students school or college, by speaking to a representative in the Dean of Students office, or by contacting the Equal Opportunity office.

Complaints by Members of the Faculty or Staff Faculty or Staff may initiate a complaint by contacting the Equal Opportunity office, or by contacting Human Resources. Employees in academic units may also initiate a complaint with the designated individual in the Dean's office. Employees covered by a collective bargaining agreement may have additional options under that agreement for addressing complaints.

Complaints from applicants for employment or admission, visitors, or other non-affiliated individuals may be initiated in the Equal Opportunity office.

Complaints from students, faculty or staff at off-site locations Any individual at an off-site location, such as Tyngsboro, Washington, D.C., overseas programs, etc., may bring a complaint to any of the above offices as appropriate, or to the on-site Director of the program.

The address and phone number for each of these offices is listed at the end of this document. Names of the designated individuals in the Dean's offices of the schools and colleges may be obtained from the Dean's office or the Equal Opportunity office.

Investigation and Resolution of Complaints The individuals and offices available to receive complaints, noted above, were selected to give all members of the University community the opportunity to initiate a complaint in a place in which they will feel comfortable doing so. These individuals and offices have the responsibility, after speaking with the complainant and/or reviewing a written complaint, to ensure that the complaint is directed to the proper office or individual for investigation.

The University has designated specific offices and individuals to investigate complaints of unlawful discrimination. Depending upon whether the individual accused of engaging in discrimination is a student, a member of the faculty, or a member of the staff, the investigation will be conducted by the designated office or individual with the appropriate expertise and jurisdiction to do so. The offices and individuals responsible for investigating complaints of discrimination are set forth below. In any particular case, the Provost or the Executive Vice President may designate which office or individual will investigate a complaint. The University will ensure that no person who is the subject of a complaint will be assigned to investigate that complaint. The Equal Opportunity office, if it is not conducting the investigation, and/or the General Counsel will provide advice or assistance to the investigation process.

The investigation may involve meeting with the parties, interviewing witnesses, requesting written statements from the parties, informing the person whose actions are the subject of the complaint of the allegations and/or providing to that person a copy of the complainants statement, and/or making any other appropriate inquiries. Before any adverse determination is made, the individual whose actions are the subject of the complaint will be informed as to the nature of the complaint, and will have the opportunity to respond.

The investigation should be completed promptly so that a decision can be rendered within 45 days of receipt of the complaint. If this is not possible, the complainant will be informed of the status of the investigation within 45 days.

A confidential record of all complaints, including their disposition, will be maintained by the investigating unit. The Equal Opportunity office will be informed of, and maintain a confidential record of, the nature of all complaints of discrimination investigated by other units, the names of complaining parties and respondents, and the final disposition of all complaints.

Complaints Against Students The person who receives a complaint against a student will generally refer the matter for investigation to the Dean of Students office, though if a school or college has an established internal process for investigation of complaints it receives against its students, the Dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Dean of Students office. The investigating office will take any action that might be appropriate based on the results of the investigation, consistent with the applicable provisions in the Code of Student Responsibilities or the disciplinary procedures of the school or college.

Complaints Against Faculty Members The person who receives a complaint against a member of the faculty will refer the matter to the Director of Equal Opportunity, who will inform the Dean of the faculty members school or college. If the school or college has an established internal process for investigation of complaints against faculty, the Dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Director of Equal Opportunity in consultation with the Dean or the Dean's designee. If the complaint also involves academic matters such as grades, curriculum, etc., the investigator will ensure that those matters are addressed by the appropriate officials within the school or college. The Dean of the school or college will be informed of the findings of the investigation and will determine whether further action is appropriate. Any action involving faculty will be consistent with the procedures outlined in the Faculty Handbook.

Complaints Against Staff Members The person who receives a complaint against a member of the staff will refer the matter for investigation to the Director of Equal Opportunity, who will inform the appropriate Dean or administrative head and Human Resources. The complaint will generally be investigated by the Director of Equal Opportunity. The Director of Equal Opportunity (or other designated investigator) will provide findings, in writing, to the Dean or administrative head, who will determine what action, if any, is appropriate. Action involving staff will be consistent with any applicable collective bargaining agreement and University policies.

Confidentiality

Every reasonable effort will be made to protect the privacy and confidentiality of all parties during the investigation, consistent with and subject to the Universitys need to investigate the complaint and/or implement decisions made in order to resolve the complaint. It must be understood that in order to permit the University to carry out its obligation to investigate all complaints fairly, and to ensure that non-discrimination is a reality within the University community, no representative of the University is authorized to promise complete confidentiality to any person who possesses information relevant to the investigation of a complaint, including the complainant.

Any individual who requests confidentiality before disclosing a complaint must be informed that because any apparent violation of Boston University Policy must be addressed, complete confidentiality may not be possible. An individual who insists on confidentiality as a condition of disclosing a complaint may be advised of the opportunity to consult with one of the Universitys medical or mental health professionals, with whom such matters may be discussed in confidence. However, consulting with these professionals does not constitute the initiation of a complaint. Medical and mental health professionals are not representatives of the University for this purpose and are not authorized to investigate or respond to complaints of discrimination.

Appeals

In the event that the complainant believes that the resolution of the complaint has not rectified the situation, an appeal may be made. The appeal should be filed with the Director of Equal Opportunity. In the case of complaints against students and staff members, the Director of Equal Opportunity will direct the appeal to the appropriate officer of the University for review and disposition. In the case of complaints against faculty, the Director of Equal Opportunity will consult with either the Dean of the school or college in which the faculty member is appointed (if the Dean did not make the decision being appealed) or the Provost to determine the appropriate officer of the University to whom the appeal should be directed.

An individual whose action(s) are the subject of a complaint may appeal adverse action taken as a result of the complaint. Students disciplined under the Code of Student Responsibilities should follow the appeal procedures outlined in that document. Faculty members should follow the procedures in the Faculty Handbook. Other employees should follow the grievance procedures outlined in the Personnel Policy Manual, or their collective bargaining agreement, whichever is appropriate.

These procedures shall constitute the grievance procedure mandated by the regulations implementing Title IX of the Education Amendments of 1972, and, for employees, the grievance procedure mandated by the regulations implementing Section 504 of the Rehabilitation Act of 1973. The procedure for student grievances under Section 504 is set forth in the Student Grievance Procedure In Cases of Alleged Disability Discrimination. The Universitys Director of Equal Opportunity, 25 Buick Street, 2nd Floor, tel. 617-353-9286, is the designated coordinator for complaints arising under Title IX of the Education Amendments of 1972 and Title VI of the Civil Rights Act. The Director of Disability Services, tel. 617-353-3658, is the designated compliance officer for complaints arising under Section 504 of the Rehabilitation Act of 1973.

Questions about the University's Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment may be addressed to the Equal Opportunity office.

Exceptions to these procedures may be granted by the President, Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

Offices where complaints may be initiated:

Equal Opportunity
25 Buick St.,
Boston, MA 02215
617-353-9286

Dean's office in the individuals school or college
Dean of Students
775 Commonwealth Ave.
Boston, MA 02215
617-353-4126

Human Resources, Charles River Campus
Employee Relations Representatives
25 Buick St.,
Boston, MA 02215
617-353-4044

Human Resources, Medical Campus
Director of Human Resources
Location: 801 Massachusetts Ave.
Suite 400,
Boston, MA
Mailing Address:
715 Albany St.,
560 Boston, MA 02118
617-638-4610

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Student Grievance Procedure in Cases of Alleged Disability Discrimination

Boston University prohibits discrimination against any individual on the basis of physical or mental disability. This policy extends to all rights, privileges, programs and activities, including housing, employment, admissions, financial assistance, educational and athletic programs. It is also the policy of Boston University to provide reasonable accommodations to persons with disabilities unless such accommodations would impose an undue burden or fundamental alteration to the program in question. The purpose of these procedures is to ensure that all complaints of discrimination based on disability are thoroughly and fairly investigated by the authorized units of the University. Boston University will conduct a fair and impartial investigation of all allegations of discrimination, with due regard for the rights of all parties. Retaliation against any individual who has filed a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy.

When a student believes that he or she has been discriminated against on the basis of disability, he or she may file, in writing a formal grievance with the Director of Disability Services, who is the University's compliance officer for Section 504 of the Rehabilitation Act of 1973. The statement should be as specific as possible regarding the actions(s) or inaction(s) that precipitated the grievance: date, place, persons involved, efforts made to settle the matter informally, and the remedy sought.

If a student with a grievance alleging disability discrimination is also employed by the University, and the grievance arises out of the students employment, the grievance may be filed under the Universitys Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment. If the Director of Disability Services receives a grievance which appears to allege disability discrimination arising out of a students employment, the grievance may be referred to the appropriate office to be handled under the policy applicable to employees.

Where the grievance arises out of a decision made by Disability Services regarding a students eligibility for academic or other accommodations, the grievance will be forwarded for investigation to the Provost. Grievances otherwise involving academic matters, for example, cases in which grades are disputed, will also be forwarded to the Provost, who will determine which office(s) should conduct the investigation. Otherwise, the Director of Disability Services shall investigate the matters set forth in the written grievance. In conducting this investigation, the investigator may forward a copy of the grievance statement to the persons whose actions (or inactions) are the subject of the grievance, and may request a written response from appropriate individuals in the University. The investigator may also choose to interview witnesses, to meet with concerned parties, to receive oral or written statements, and to make other appropriate inquiries.

After completing the investigation, the investigator will forward a copy of a report and recommendation to the appropriate University official. If the complaint arises out of an academic unit, the report will be forwarded to the dean of the appropriate school or college, unless he is the subject of the grievance. In such cases, the report will be sent to the Provost. If the complaint arises from a nonacademic unit, the report will be forwarded to the administrative head of the unit, unless he is the subject of the grievance. In such cases, the report will be forwarded to the Dean of Students, who will forward it to the appropriate officer of the University.

Within forty-five (45) days of the filing of the grievance, the Provost, dean, or administrative head will render a decision on the merits of the students complaint. If resolution is not possible within forty-five (45) days, the Provost, dean, or administrative head shall inform the student of the status of the investigation.

Copies of the decision by the Provost, dean, or administrative head will be sent to the student, the Provost (when not issued by him), and the Director of Disability Services. A copy may also be sent to the department and/or the persons whose actions (or inactions) are the subject of the grievance, as appropriate.

In the event that the student is not satisfied with the resolution of the grievance, an appeal may be made. The appeal should be filed with Disability Services, who will direct the appeal and all appropriate records to the appropriate office of the University for review and disposition.

Copies of the decision will be maintained in the Office of the Provost and Disability Services.

These procedures shall constitute the grievance procedure mandated by regulations implementing Section 504 of the Rehabilitation Act.

Questions about the University's Student Grievance Procedures in Cases of Alleged Disability Discrimination should be addressed to Disability Services.

Exceptions to these procedures may be granted by the President, University Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

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Grades and Course Credits

The University uses a system of letter grades and grade honor point equivalents for evaluating coursework, as shown in the chart below. Individual schools and colleges, however, may place restrictions on the use of certain grades, such as Pass/Fail. Grades cannot be changed after a student has been made an official graduate.

Grade point averages are computed by dividing the number of grade honor points earned by the number of credits attempted. The following grade symbols are not given grade honor points, and work recorded with any of these symbols is not used in calculating grade point averages: J, P, W, AU, and MG. I grades are not computed until additional required work is fulfilled and an appropriate letter grade assigned. The grades and credits of all repeated courses are calculated in the GPA. J grades are not computed until the continuing course is completed; at that time, the grade and honor points will apply to both the J-graded and continuing courses.

Grade Reports Students can receive their previous semesters grade report via the Boston University Student Link at www.bu.edu/studentlink. Students may also request that grades be sent to either their home or local address, during a limited time before the start of the next semester, by selecting this option on the Student Link.

Grade Requirements The grade requirements for each degree program have been described in the Academic Status section of this bulletin.

Incomplete Coursework Students are expected to finish all coursework within the semester of registration. In extraordinary circumstances (death in ones family, serious illness, accident, or disability) a student may petition for an extension to complete the coursework. The following firm deadlines have been set for the completion of work or a Petition for Extension that must be turned in to the Office of Registration and Financial Aid:

January 20 for fall semester courses

June 1 for spring semester courses

June 30 for intersession courses

September 20 for Summer Term courses

If the assignments are not received in the Office of Registration and Financial Aid by those dates, the grade will be changed from an I to an administrative F. The F grade is cause for review by the appropriate School of Theology committee for probation or termination.

Incomplete coursework may have serious implications on financial aid and STH scholarships. Refer to the Financial Aid Information section of this bulletin or confer with the financial aid coordinator.

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Languages

Language study while in a degree program at the School of Theology is encouraged when possible. Biblical, classical, and modern foreign language study is possible at Boston University and through Boston Theological Institute schools.

Modern Foreign Languages and Classical Languages (not Biblical)

Master of Divinity, Master of Theological Studies, Master of Sacred Music, and Master of Sacred Theology Students

To encourage master's-level students to increase their understanding of and ability to communicate with the non-English-speaking world, the School of Theology will grant some credit for undergraduate or beginning study in a modern foreign language. Specifically, 2 credits will be granted for each satisfactorily completed 4-credit course.

Doctor of Theology Students

All students in the ThD program are required to demonstrate competency in at least two modern foreign languages (normally, German, French, or Spanish) according to the provisions of the ThD Handbook. Substitutions for this requirement, for classical languages or statistics, are discussed in the ThD Handbook (available at orientation). Registration in a University language course is encouraged if necessary, but such registration is not considered part of the course load required for satisfactory academic progress or financial aid.

Biblical Languages While the study of biblical languages is not required for the Master of Divinity degree, it is considered normative in preparation for ministry. MTS students with concentrations in either Hebrew Bible or New Testament studies are required to demonstrate competence in biblical Hebrew or New Testament Greek. Competence is achieved by successful completion of two four-credit courses and a four-credit reading course in the biblical language. Master of Divinity students may complete the Hebrew Bible II or New Testament II Core Elective requirement by studying a biblical language. Students who choose to complete this option must complete two four-credit courses and one four-credit reading course in the biblical language.

Students in the STM program may study a biblical language for credit. However, the credit level accumulates at one-half the rate that the course(s) is offered. It is assumed that ThD students in Hebrew Bible or New Testament studies will have achieved advanced competence in either biblical Hebrew or Greek prior to admission to the program. Beginning coursework in biblical languages does not accumulate for credit in the ThD degree program. Examination in biblical languages is required of all ThD students studying Hebrew Bible or New Testament prior to the semester of comprehensive examinations.

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International Student English Requirements

The School of Theology requires all non-native speakers of English to demonstrate competence in the English language as part of their degree program. International students who have studied in other American seminaries or universities before their admission into Boston University are not excused from the requirement.

The English-language requirement is satisfied by taking the English placement examination administered by the University as part of New Student Orientation before the first day of class. All non-native speakers of English are required to take the examination. The Boston University Department of English will grade the exam and determine whether the student has demonstrated a minimum competency in the language. If the Department of English requires further work in English, the student will be placed in an English Composition for International Students course matched to his or her abilities. To satisfy the School of Theology's requirement, this course must be completed with a grade of C or better in the first semester of the student's degree program. Center for English Language & Orientation Programs (CELOP) coursework does not satisfy this requirement.

A non-native speaker of English is defined as one who holds an F-1, F-2, J-1, or J-2 visa and whose primary language of instruction in his or her formal education (including primary and secondary schooling and college, university, or seminary training) was not conducted in English. A Resident Alien is not required to take the English Placement Examination, although in some cases such persons have needed and benefited from additional work in English.

Graduation

Students who have met degree program requirements are eligible to graduate from that program with the degree and honors associated with it. The basic degree program requirements that must be met for graduation from each degree program are described in the Degree Programs section of this bulletin. Minimum grade point averages are required. It is the students responsibility to know and understand the requirements for graduation.

Graduation Procedure

Students indicate their intention to graduate from the degree program in the semester before the desired semester of graduation, via the following procedure:

Graduation Transcript Review with the Registrar All students initiate the graduation procedure by scheduling an exit interview with the registrar in the semester before the desired semester of graduation. The registrar will provide an interview form for completion by eligible students. The student returns the form with a copy of the student-issued academic transcript, available from the Office of the University Registrar, 881 Commonwealth Avenue. With the form and the transcript, the registrar will review coursework, approve it for the degree program, and discuss future registration. No student will be approved for graduation without an exit interview.

Application Applications for Graduation are submitted in the semester before the desired semester of graduation. The registrar will provide Applications for Graduation to students who are eligible to graduate.

Graduation Fee Students pay a $30 graduation fee, due upon submission of the Application for Graduation.

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Identification Cards and Numbers

Terrier Cards are issued by the Terrier Card Office. Students are assigned an ID number by the University.

A student is entitled to a new card only when there are changes to the information on the card. A fee is charged for replacing a lost card. Replacement cards are issued at the Terrier Card Office.

Name Changes or Corrections

Misspelled names on official University documents can be corrected by presenting a current drivers license or other form of identification to the Office of the University Registrar.

Currently enrolled students who wish to change their names must present sufficient reason and identification to the Office of the University Registrar. Upon approval, the student will be asked to complete a Name Change form.

For students who are no longer registered or who have graduated, legal documentation (e.g., a marriage license or court order) must be submitted to the Office of the University Registrar along with the request for the change.

Plagiarism

Plagiarism is the appropriation of an authors material without acknowledgment or reference to the source. Any student who plagiarizes is subject to disciplinary action, including dismissal from the School of Theology. Any student wishing to review the full School of Theology plagiarism policy should visit the School of Theology Dean of Students Office. Students should also consult the Boston University Student Handbook concerning any questions regarding plagiarism.

Residency

Master of Divinity, Master of Theological Studies, and Master of Sacred Music degree candidates must register as full-time students, complete 24 semester credit hours for two semesters, and earn at least one-half of their total semester credits in the School of Theology. Candidates must register for a minimum of three courses (semester credit hours) at the School of Theology. Summer Term and Boston Theological Institute courses do not count toward residency requirements. BTI courses taken during the summer are counted as transfer credit and may not be used to satisfy core requirements.

Master of Sacred Theology and Doctor of Theology degree candidates must complete six courses (STM) or eight courses (ThD) at Boston University. Candidates who are not previous School of Theology graduates must register as full-time students for two full semesters (they need not be consecutive), paying full tuition each semester.

Doctor of Ministry degree candidates may earn their degrees as part-time students. Seven of the ten courses must be School of Theology courses.

Time Limitations

Credits earned more than ten years before admission or readmission to a degree program in the School of Theology may not be applied toward a degree. Master of Divinity students must earn the degree within five years (ten semesters) of the semester of matriculation (exclusive of approved leaves of absence). Master of Theological Studies and Master of Sacred Music students must earn the degree within four years (eight semesters) of the semester of matriculation (exclusive of approved leaves of absence). Master of Sacred Theology must earn the degree within two years (four semesters) of the semester of matriculation. Doctor of Ministry students must earn the degree within six years (12 semesters) of the semester of matriculation and Doctor of Theology students must earn the degree within seven years (14 semesters) of matriculation (exclusive of approved leaves of absence).

Additional Time Limits for Doctor of Theology Students Students in the Doctor of Theology program are allowed four years (or eight semesters) between the semester of matriculation into the program and the semester of their qualifying examinations. Failure to meet this time requirement will result in a review by the Advanced Studies Committee to determine status in the degree program. Exceptions to this requirement can be made only through petition to the Advanced Studies Committee.

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Transfer Credit from Other Institutions

Students transferring to the School of Theology from accredited theological schools are allowed full credit for acceptable work done in those institutions. Courses, when accepted, carry the credit value established by the institution at which the work was done. For the first professional degree, grades C and above are acceptable; for the second professional degree (STM), grades B and above are acceptable. Academic work at the graduate level in nontheological schools may be accepted for credit at the discretion of the faculty, if the work is applicable to the desired degree. Undergraduate credit may not apply toward the fulfillment of any degree program requirement at the School of Theology. For the School of Theologys Doctor of Ministry degree, three courses (or courses totalling no more than 12 semester credit hours) are transferable. In every instance, course equivalents are determined on an individual basis, by petition. For STM and ThD candidates, no more than one course may normally be transferred from previous work, and then only when the work done in that course is of equivalent academic standing to the degree for which the student is currently a candidate.

Transfer Credit Within Boston University

It is possible to transfer from one degree to another within the School of Theology and the Division of the Theological and Religious Studies as well as elsewhere within the University. Work toward the Master of Divinity and the Master of Theological Studies degrees may be interchangeable, depending on a students academic credentials, if the degree was not completed. As long as the integrity of the degree requirements are maintained, there is no maximum amount of credit that can be transferred.

Special students may transfer into the School of Theology degree programs with advanced standing if they were eligible for admission into these programs at the time they became special students. A maximum of three courses taken as a special student are transferable. Work done as a special student to prove academic competence may not be transferred for advanced standing.

Tuition Rates at Other Boston University schools

Tuition rates vary significantly at other Boston University schools and colleges. Students planning on taking a course at one of the other schools must be registered as a full-time student (registered for 12 or more hours) and have a certification code of 1. Astudent carrying a part-time load (11 or fewer credit hours), who may or may not be certified full-time, will be assessed the tuition rate of the school in which the course originates.

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Withdrawal, Leave of Absence, and Reinstatement

Students who wish to withdraw from the University or take a leave of absence must submit their requests in writing; mere absence from class does not reduce financial obligations or guarantee that final grades will not be recorded. Undergraduate degree candidates submit their requests to the University Service Center; Metropolitan College part-time and non-degree students submit them to the Dean's office of Metropolitan College or the University Registrar. All other students submit their requests to the Dean's office in their school or college of enrollment. A withdrawal or leave of absence is effective on the day a signed request is received in the appropriate office; tuition and fees are canceled in accordance with the University's refund schedule, which is published by the University Registrar and is available at www.bu.edu/reg.

Students who are voluntarily absent for one or more semesters without officially taking a leave of absence may jeopardize their privilege to return, and must contact their school or college at least eight weeks before the start of the semester to inquire about reinstatement. Students who, during their absence from the University, have enrolled as degree candidates at another institution must reapply through Admissions as transfer students. The individual schools and colleges may have additional stipulations regarding withdrawals and leaves of absence.

Students who have left the University for medical reasons may be required to provide a letter from a physician stating that they are able to return.

Refunds are explained under Withdrawals and Refunds in the Financial Information section of this website.

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Published by Trustees of Boston University
One Silber Way
Boston, MA 02215

14 October 2008
Boston University
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