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Policies
and Procedures Home > University
Policies & Procedures |
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Family
and Medical Leave Policy
Eligible
Employee
An employee is eligible for Family and Medical Leave only if
employed for 50% or more time schedule and for 12 months or
more before the leave begins. Eligibility for Family and Medical
Leave begins after three continuous days of absence for the
following qualified reasons.
Definitions:
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Medical
Leave (FMLA)
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Birth,
or Employee's Own Serious Health Condition
- A
serious health condition means a condition that
involves inpatient care or continuing treatment
by a health care provider. When a leave is for a
serious health condition, an employee will be required
to provide medical certification from the employee's
health care provider.
- In
conjunction with obtaining medical verification
for an employee's Medical Leave, the employee's
current job description must be provided to the
employee's health care provider.
- The
employees may be required to obtain another opinion
from a physician designated by the University for
a second opinion. A third opinion of a physician
may be required if the first two are in conflict.
The third physician will be one selected and agreed
to by the employee and the University.
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The employee may also be required to provide medical
certification during the course of the leave and
prior to the return from leave.
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Personal
Leave (FMLA)
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Care
of Family Member with Serious Health Condition
Entitlement to the leave is subject to medical verification
concerning the medical condition of the family member
and certification that the employee's presence is necessary
or would be beneficial for the family member's care.
Adoption,
Care of Newborn Child Born to Spouse, or Foster Care
Placement of a Child
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Intermittent
or Reduced Leave (FMLA)
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Under
FMLA an employee may take intermittent leave or may
work on a reduced schedule to reduce the usual number
of hours worked per day or days per week. Intermittent
or reduced leave schedules are subject to employer approval
unless medically necessary.
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Employee
Notice
When a medical or personal leave is foreseeable, an employee
must give 30 days advance notice; otherwise, the employee must
give as much notice as practicable.
SUMMARY
UP
TO 12 WEEKS OF FAMILY AND MEDICAL LEAVE DURING A 12 MONTH PERIOD
MAY BE TAKEN FOR ANY ONE OR ANY COMBINATION OF THE FOLLOWING
QUALIFYING EVENTS.
Pregnancy, Physically Giving Birth and Care of Well Newborn
Child (Female
Employee)
For first 8 weeks, accrued sick leave is applied.
If sick leave is exhausted before end of 8 week period, accrued
vacation leave, personal days, and available compensatory time
off must be utilized.
For remaining 4 weeks available under FMLA, accrued vacation
leave, personal days, and available compensatory time off must
be utilized. With approved medical certification, accrued sick
leave will be applied if mother or child is ill.
When available paid absences are exhausted, then balance of
leave will be taken as unpaid.
Care of Well Newborn Child Born to Spouse (Male Employee)
For available 12 weeks of leave, employee must utilize accrued
vacation leave, personal days, and available compensatory time
off. Accrued sick leave cannot be applied.
When available paid absences are exhausted, then balance of
leave will be taken as unpaid.
Adoption or Foster Care Placement of Child (All Employees)
For available 12 weeks of leave, employee must utilize accrued
vacation leave, personal days, and available compensatory time
off. Accrued sick leave cannot be applied.
When available paid absences are exhausted, then balance of
leave will be taken as unpaid, except if child is ill.
Medical Leave for Employee with Serious Health Condition
(All Employees)
For available 12 weeks of leave, employee must first utilize
all available sick leave.
When sick leave is exhausted, accrued vacation leave, personal
days, and compensatory time off must be utilized.
When available paid absences are exhausted, then balance of
leave will be unpaid.
Long term disability is available as described in the Benefit's
Handbook.
Personal Leave to Care for Family Member with Serious Health
Condition (All Employees)
For available 12 weeks of leave, employee is entitled to utilize
all available sick leave if family member resides in the same
household.
When sick leave is exhausted, or when the employee has chosen
not to use sick leave for this purpose, accrued vacation leave,
personal days, and compensatory time off must be utilized.
If family member does not reside in the same household, sick
leave cannot be utilized. Employee must utilize accrued vacation
leave, personal days, and available compensatory time off.
When available paid absences are exhausted, then balance of
leave will be unpaid.
University Sick Leave Use Policy
An employee may use accrued leave for personal illness or injury
or for the care of an ill member of the immediate family living
in the same household (spouse, parents, parents-in-law, grandparents,
brothers, sisters, and children).
OTHER PERSONAL LEAVE (not FMLA qualified)
An employee may request a personal leave or absence
from work without pay for a consecutive period of time between
eleven work days and three calendar months, which may be granted
after an employee has exhausted available vacation leave, personal
days, or applicable and available compensatory time.
NOTE
For employees represented by collective bargaining agreements,
please refer to the leave of absence section in appropriate
contract. |
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