Academic Facilities
Academic Space Planning
The Provost has principal responsibility for academic space planning and related matters and the Office of the Provost is therefore the principal liaison from the academic units to the Office of Facilities Management and Planning (FM&P) and the Presidential committee on Space Planning and Capital Expenditures (SPACE).
In this role, the Office of the Provost is principally responsible for facilitating space planning with the academic units, and establishing priorities for academic space projects. The Assistant Provost serves as co-Chair of the Operations sub-Committee of the SPACE Committee. In this role he receives requests from deans or their designated representatives for
- major renovations and functional improvements
- additional space or reassignment of space
- changes in function to space that require physical modification or that affect other units
- modification of space or new furniture or fixtures that require central administrative funding
- changes in seating capacity or equipping of registrar-controlled classrooms
- upgrades or changes that require involvement of FM&P
The Office of the Provost need not receive minor project requests for which central administration approval, funding, or other assistance is not required. Accordingly, under normal circumstances requests such as the following need not come to the Office of the Provost see procedures and timetables for more information):
- inexpensive functional improvements or renovations that are funded by the requesting unit and not included in the required list above
- relocations of personnel or reassignment of offices or laboratories within a department that are not included in the required list above.
Academic units desiring any of the improvements in the required list above must follow the procedures set forth in procedures and timetables, which begin by contacting the Office of the Provost. These procedures also apply for new faculty appointments. The Office of the Provost will work with the unit to establish a program for the requested project and to make a preliminary assessment of feasibility. A space project form will be initiated. This form will then be provided to personnel at FM&P for further feasibility study and a cost estimate. Once this is done the project can be submitted to the Operations sub-Committee of the SPACE Committee for processing.
