New Program Preliminary Budget Form (PDF)

Instructions

Part I – General

The preliminary budget form is intended to isolate the incremental costs associated with the addition of a new program.  The template that follows is explicitly to be used to reflect new expenses, not items that have already been budgeted in a separate unit/department (i.e. salary, operating expenses).  A brief description of any existing funding sources should be included, but the amounts shown on the program budget that follows should only include expenses resulting from the creation of the new program.

Items 1-3:  Self Explanatory.

Item 4: Enrollment Headcounts

Record the number of full- and part-time students expected to enroll in the program during each of its first three years. If the program's definition of full- and/or part-time enrollments differs from the standard for the University, please explain in Part V.

Item 5: Faculty Headcounts

Record the number of full- and part-time faculty as well as the number of graduate teaching or research fellows (salary Object Code 902) who will be participating in the program. Note that any new associated salary expenses are to be summarized on Part III of the form and detailed o Part IV.

Item 6: Staff Headcounts

Record the number of administrators, support staff, and student staff who will be involved with the program. Note that any new associated salary expenses are to be summarized on Part III of this form and detailed on Part IV.

Item 7: Number of Courses to be Taught On-Campus and Off-Campus

Record the number of courses that will be taught both on- and off- campus, and place in parenthesis the total number of credit hours they represent. If the courses are of an unconventional duration or credit hour value, please explain in Part V.

Item 8: Student Housing Requirements

If the program requires student housing, record the estimated number of required bed spaces and indicate any unique requirements under Part V.

Item 9: Special (Program Specific) Fees and Non-standard Tuition Income

Note: All non-standard tuition and fee rates must be reviewed by the University's Tuition and Fees Advisory Committee.

Item 10: Involvement of Students Who are Enrolled in Other Programs at Boston University

The purpose of this item is to assess the possible impact of the proposed program on enrollments in other Boston University programs. Please estimate and discuss the number of Boston University students that may transfer to or participate in the proposed program. Be sure to identify the academic units and associated degree programs and majors which could be affected by the proposed program. Attach a separate sheet if necessary.

 

Part II: Income Projections

Item 1: Tuition Income

Record the tuition income to be generated from the projected full- and part-time enrollments using the standard University tuition rates or, if applicable, the program-unique rated identified in Part Me. Do not make any assumptions about the University's future tuition rates.

Item 2: Fee Income
           
Record the fee income to be generated from the projected full- and part-time enrollments using the using the standard University fee rates or, if applicable, the program-unique fee rates identifies in Part I. Do not make any assumptions about the University's future fee rates.

Item 3: Other Income

Identify and estimate the amount of any other type of income that will be generated by the program.

 

Part III: Expense Projections

Item 1: Salary Expense

As noted in Part I, the preliminary budget should only include additional expense items resulting from the creation of the program.  Salary expense for faculty/staff that has already been budgeted in a separate unit/department should not be included.  Please describe salary expense already budgeted elsewhere in Part IV, but DO NOT INCLUDE those amounts on the preliminary budget form.            

Salary expense projections for personnel in Object Codes 900, 903, and 905 are to be supported by detailed data in Part IV. Check to make sure that the annual salary expenses reported for Object Codes 900, 903, and 905 in Part III correspond o the total salary expenses for each of these Object Codes in Part IV. Do not make any assumptions about the University's future salary policies/rates, but express salary expenses in current year (constant) dollars.

The salary expense estimates for Object Codes 901, 902, 904, 906, and 908 do not have to be detailed in Part IV.

Item 2: Operating Expenses

This item is intended to identify all direct operating expenses associated with the program. Start-up costs and one-time expenses are to be included in the appropriate expense category for the year in which the expense in incurred. The University's "Accounting Object Codes" booklet can be used as a guide in determining which Object Code should be used for individual expense items.  Once again, DO NOT INCLUDE operating expenses which have already been budgeted in a separate unit/department. A brief description is sufficient (Part III, Item 5).

 

Part IV: Position and Salary Detail

This part of the Preliminary Budget Form provides the back-up to the salary expense projections in Part III for salary Object Codes 900,903, and 905.

All new 900, 903, and 905 personnel (or positions) that will be involved with the program are to be identified along with the corresponding salary amounts that will be charged to the program. Salary expense for faculty/staff that has already been budgeted in a separate unit/department should not be included.  A brief description is sufficient (Part IV, Item 2).

The unit/department column should reflect the "home-base" unit/development for the position.

Please make sure that the total salary expenses in Part IV are consistent with the 900,903, and 905 expenses recorded in Part III.

 

Part V: Remarks

Record comments that may clarify or explain specific entries that were made in previous parts of the form. Please identify, for each comment or remark, the part and item number to which it applies.