Secondary Appointments
When existing faculty are given a secondary administrative appointment, such as Director or Chair, please use the Recommendation for Secondary Appointment Form (PDF).
The complete appointment paperwork package should include:
- The Recommendation for Secondary Academic Appointment Form (PDF)
- A current vita (no more than 3 months old)
Following is a list of the data elements that are required to be completed:
1) Name
Use the format last, first, middle initial. Please include exactly as it is written on the candidate's vita.
2) University Identification Number
List the faculty UID number.
3) Academic Year
Indicate the Academic Year for which the appointment is proposed.
4) School/Department
List the academic unit and department name. Commonly used acronyms are acceptable.
5) Title
List the proposed title of the recommended secondary appointment, e.g. Chair, Director, etc.
6) Current Rank
List the current faculty rank held by the candidate being recommended for a secondary appointment.
7) Appointment Period
Use the format month/day/year for start- and end-date of the appointment.
8) Compensation
The compensation recommended for administrative appointments varies, and typically includes an administrative stipend and/or course release.
For an administrative stipend, there may be a:
- set amount (ex. $3,000)
- percentage of base (ex. 1/9th of base)
- a combination of the above
For the course release, there may be a:
- reduction from teaching while serving
- reduction from teaching at a later date
9) Funding Source
List all budgeted funding sources and amounts, e.g. unit-department-object code-source.
10) Work Assignment
List courses to be taught by year and semester; do not use abbreviations for course names. Indicate the course title, course number, credit hours, and estimated enrollment.
11) Secondary Appointment Duties
List all duties that will be entailed in the secondary appointment.
12) Chair's Evaluation (if applicable)
In the space allotted on the form, provide a brief statement from the Chair of the department (if applicable) which states why a secondary appointment is being recommended for the faculty member.
13) Dean's Evaluation
In the space allotted on the form, provide a brief statement from the Dean which states why a secondary appointment if being recommended for the faculty member.
14) Replacing (if applicable)
Indicate by name and position number the faculty member whose position is being replaced. If this is a new position, so indicate.
15) Signatures
The Chair (if applicable) and Dean must sign and date the form. A signed copy will be returned as official administrative approval.
Please Note: Follow the above link to the online version of the form. Click on the save icon on the toolbar to download the form to your computer. Use Adobe Acrobat to open, complete, and save the form so you can go back to it. Print the completed form and obtain appropriate signatures on the printed copy. Forward the signed copy of the form, with relevant supporting materials, to the Office of the Provost.